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Finance Home Information For Pay Reps Earnings Codes Other (Non Time) - Complete  

Complete List of Earnings Codes for Payment Processes (Other Than Time Collection)

PS Long Description Earnings Code Earnings Definition Who does PS Input using This EC?
 What Form is Used by Unit? How is transaction entered into PS?

Bonuses: 

Additional Comp without Retirement, 
without TDA

BNO

This is used by the Payroll Office for the sole purpose of computing the amount of a "grossing-up" pay check (Net Check equals desired amount).

Same as WRB with gross-up
1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum rate
3. Object Code - 4700
4. Fed Income Tax Withheld at 25%
5. No TDA will be deducted.
6. No vacation accrued.
7. No sick leave accrued.
8. Check generated

PR & OHR

 UPAF or Off-cycle (if directed by OHR) Additional Pay or Off-cycle/On-cycle Process
Additional Comp with Retirement, with TDA BNR

This is used by the Payroll Office for the sole purpose of computing the amount of a "grossing-up" pay check (Net Check equals desired amount).

Same as WRB with gross-up
1. Eligible for Retirement
2. Fringe Benefit Rate - Full Rate
3. Object Code - 4780
4. Fed Income Tax Withheld at 25%
5. TDA will be deducted.
6. No vacation accrued.
7. No sick leave accrued.
8. Check generated

PR & OHR UPAF or Off-cycle (if directed by OHR) Additional Pay or Off-cycle/On-cycle Process
Additional Comp without Retirement, with TDA

BNS

This is used by the Payroll Office for the sole purpose of computing the amount of a "grossing-up" pay check (Net Check equals desired amount).

Same as WRB with gross-up
1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum rate
3. Object Code - 4700
4. Fed Income Tax Withheld at 25%
5. TDA will be deducted.
6. No vacation accrued.
7. No sick leave accrued.
8. Check generated

PR & OHR

UPAF or Off-cycle (if directed by OHR)

 Additional Pay or Off-cycle/On-cycle Process
Additional Comp with Retirement, without TDA

BNT

This is used by the Payroll Office for the sole purpose of computing the amount of a "grossing-up" pay check (Net Check equals desired amount).

Same as WRB with gross-up
1. Eligible for Retirement
2. Fringe Benefit Rate - Full Rate
3. Object Code - 4780
4. Fed Income Tax Withheld at 25%
5. No TDA will be deducted.
6. No vacation accrued.
7. No sick leave accrued.
8. Check generated

PR & OHR

UPAF or Off-cycle (if directed by OHR)

 Additional Pay or Off-cycle/On-cycle Process
Hiring, Retention, Transfer Bonus HRT

This compensation paid for a bonus at time of hiring, or for retention or for transfer. It is not pension eligible because it is not related to the employees' defined duties. However, it will be pension eligible if paid to an Contract College employee.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum rate
3. Object Code - 4700
4. Fed Income Tax Withheld at Annualized Rates
5. TDA will be deducted.
6. No vacation accrued.
7. No sick leave accrued.
8. Check generated

PR & OHR UPAF or Off-cycle <(if directed by OHR) Additional Pay or Off-cycle/On-cycle Process
Work-Related Earnings WRB

This is compensation paid for performance. It is at the employer's discretion. It is not for signing a new contract. It is pension eligible because it is related to the employee's defined duties.

1. Eligible for Retirement
2. Fringe Benefit Rate - - Full Rate
3. Object Code - 4780
4. Fed Income Tax Withheld at Annualized Rates
5. TDA will be deducted.
6. No vacation accrued.
7. No sick leave accrued.
8. Check generated

PR & OHR UPAF or Off-cycle (if directed by OHR) Additional Pay or Off-cycle/On-cycle Process
Fees, Not Connected WSD

For any bonus that is unrelated to an employee's defined duties. This is not pension eligible for Endowed employees but is for Contract College employees.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum rate
3. Object Code - 4700
4. Fed Income Tax Withheld at Annualized Rates
5. TDA will be deducted.
6. No vacation accrued.
7. No sick leave accrued.
8. Check generated

PR & OHR UPAF or Off-cycle (if directed by OHR) Additional Pay or Off-cycle Process
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Allowances:

Area Allowance AAL

Payment to support higher cost of living at work location. Currently used by contract colleges.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - n.a.
3. Object Code - based on Job Code
4. Fed Income Tax Withheld at Annualized Rates
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

OHR UPAF Additional Pay on UPAF
Auto Allowance AUA

Payment for business use of a personal car. No receipts or log provided by employee

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum rate
3. Object Code - 4700
4. Fed Income Tax Withheld at Annualized Rates
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR Additional Pay in email
Job-Related Allowance JRA

Allowance in lieu of salary for items such as shoes, clothes, computers

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum rate
3. Object Code - 4700
4. Fed Income Tax Withheld at Annualized Rates
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR & OHR UPAF - UPAF
PR - spreadsheet from unit		 Additional Pay or Off-cycle/On-cycle Process
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Miscellaneous:

Regular Ancillary Pay RAP

Payment of regular wage through additional pay, usually. RAP will apply retirement and other benefits (just like REG) so normal wage object codes 4000 to 4500 for regular jobs or 47XX for temporary jobs should be used. For traditional comp, use WRB or WSD!

1. Eligible for Retirement
2. Fringe Benefit Rate - based on job code
3. Object Code - same as regular
4. Fed Income Tax Withheld at Annualized Rate
5. TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

OHR & PR Additional Pay by UPAF - if OHR
On-cycle form or Spreadsheet - if PR		 Additional Pay -if OHR
Paylines if PR
Severance SEV

This is compensation paid at the time of separation in accordance with the Counsel's Office or union contract. This is not pension eligible for Endowed employees but is for Contract College employees.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum rate
3. Object Code - 4700
4. Fed Income Tax Withheld at 25%
5. TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

OHR & PR Additional Pay by UPAF - if OHR
On-cycle form (or Off-cycle if directed) - if PR		 Additional Pay -if OHR
Paylines if PR
Summer Session, Annualized SSA

This is for earnings paid by CCE/Summer Session. This is used to make payments that withhold taxes on the annualized basis. This works best for employees who are only teaching during the summer

1. Eligible for Retirement
2. Fringe Benefit Rate - based on job code
3. Object Code - based on Job Code
4. Fed Income Tax Withheld at Annualized Rates
5. TDA will be deducted.
6. No vacation accrued.
7. No sick leave accrued.
8. Check generated

OHR UPAF & spreadsheet Additional Pay or Off-cycle/On-cycle Process
Summer Sal, Ret Elig SUM

Used for payments to Cornell's faculty for teaching during the Summer

1. Eligible for Retirement
2. Fringe Benefit Rate - - Full Rate
3. Object Code - 4070
4. Fed Income Tax Withheld at 25%
5. TDA will be deducted.
6. Vacation accrued.
7. Sick leave accrued.
8. Check generated

OHR UPAF & spreadsheet Additional Pay or Off-cycle/On-cycle Process
Summer Sal, Annualized SUN

This is used to make payments that withhold taxes on the annualized basis. This works best for employees who are only teaching during the summer

1. Eligible for Retirement
2. Fringe Benefit Rate - - Full Rate
3. Object Code - 4070
4. Fed Income Tax Withheld at Annualized Rates
5. TDA will be deducted.
6. Vacation accrued.
7. Sick leave accrued.
8. Check generated

OHR UPAF Additional Pay or Off-cycle/On-cycle Process
Vacation Buyout, Federal VBF

Payment of accrued vacation upon termination or retirement to federal employees.

1. Not Eligible for Retirement
2. Fringe Benefit Rate - no charge
3. Object Code - n.a.
4. Fed Income Tax Withheld at 25%
5. No TDA Deduction will be made.
6. No Vacation accrued. Vacation taken.
7. No Sick leave accrued.
8. Check generated

OHR UPAF when a federal employee with a vacation balance terminates Additional Pay
Vacation Buyout VBO

Payment of accrued vacation upon termination or retirement to employees.

1. Eligible for Retirement
2. Fringe Benefit Rate - full
3. Object Code - based on job code
4. Fed Income Tax Withheld at 25%
5. TDA will be deducted.
6. No Vacation accrued. Vacation taken.
7. No Sick leave accrued.
8. Check generated

OHR UPAF when an employee with a vacation balance terminates Additional Pay
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Central Use Only:

Auto Usage AUU

To record the value of using a Cornell vehicle for personal benefit. This is for compliance with IRS regs.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - n.a.
3. Object Code - n.a.
4. Fed Income Tax Withheld at Annualized Rate
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. No check generated - recording purposes only

 PR only October, November, & December Auto Usage Form
Cornell Children's Tuition CCT

Graduate level tuition at Cornell provided to children of employees

1. Not Eligible for Retirement
2. Fringe Benefit Rate - no charge
3. Object Code - n.a.
4. Fed Income Tax Withheld at 25%
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR only List provided by OHR Benefits Once a semester
CU Retirement Plan CRP

This is an employer-provided benefit for retirement.

1. Eligible for Retirement
2. Fringe Benefit Rate - n.a.
3. Object Code - n.a.
4. Fed Income Tax Withheld - n.a.
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.

 PR spreadsheet for adjustments from OHR Benefits paylines
Educational Assistance EDA

The value of educational assistance provided to employees at institutions other than Cornell.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - no charge
3. Object Code - n.a.
4. Fed Income Tax Withheld at 25%
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. No check generated - recording purposes only

 PR only List provided by OHR Benefits
Moving, Not Taxable MNT

Any payments made to a Cornell Employee for relocation expenses that are not taxable to the employee.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - n.a.
3. Object Code - 6870
4. Fed Income Tax Withheld at Annualized Rate
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR only Notice provided to Payroll by Voucher Audit
Moving Expense MVT

Any payments made to a Cornell Employee for relocation expenses that are taxable to the employee.

1. Not Eligible for Retirement
2. Fringe Benefit Rate - minimum rate
3. Object Code - 4700
4. Fed Income Tax Withheld at 25%
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR only Notice provided to Payroll by Voucher Audit
Other Income Not Paid ONP

Used to report and tax miscellaneous income at the value of the non-cash benefit. This is used for spousal expenses

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - n.a.
3. Object Code - 4700
4. Fed Income Tax Withheld at 25%
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. No check generated - recording purposes only

 PR only
Other Taxable Benefits OTB

Used for any benefit given to an employee that must be taxed and reported for IRS purposes. However, the benefit was not made through the payroll system.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - n.a.
3. Object Code - 4700
4. Fed Income Tax Withheld at Annualized Rate
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR only
Retroactive Pay RET

For any payment to an employee who was due a salary payment but were not appointed in time to be paid through the normal process. Payroll will make this determination based on the Retro Report

1. Eligible for Retirement
2. Fringe Benefit Rate - based on job code
3. Object Code - based on job code
4. Fed Income Tax Withheld at Annualized Rate
5. TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR only Actuate Report, Review, & Computation paylines
Banquet Service Fees (Tips) TBS

This relates to tips earned by Statler employees and the IRS requirements for taxation and reporting.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum
3. Object Code - 4700
4. Fed Income Tax Withheld at Annualized Rate
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR Biweekly Interface with Statler System generated
Tips, Charged TCH

This relates to tips earned by Statler employees and the IRS requirements for taxation and reporting.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum
3. Object Code - 4700
4. Fed Income Tax Withheld at Annualized Rate
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR Biweekly Interface with Statler System generated
Tip Credit TCR

This relates to tips earned by Statler employees. This is a system calculation for minimum wage. If adjustments are necessary to increase actual wages to the minimum wage amount, then TMW is used.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - n.a.
3. Object Code - n.a.
4. Fed Income Tax Withheld at Annualized Rate
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. No check generated - system purposes only

 PR Biweekly Interface with Statler System generated
Tips, Minimum Wage TMW

The system uses this earnings code when actual pay adjustments are needed to increase an employee's pay to minimum wages.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - minimum
3. Object Code - 4700
4. Fed Income Tax Withheld at Annualized Rate
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. Check generated

PR Biweekly Interface with Statler System generated
Tips, Cash TPC

This relates to cash tips received by Statler employees and the IRS requirements for taxation and reporting.

1. Not Eligible for Endowed Retirement
2. Fringe Benefit Rate - n.a.
3. Object Code - n.a.
4. Fed Income Tax Withheld at Annualized Rate
5. No TDA Deduction will be made.
6. No Vacation accrued.
7. No Sick leave accrued.
8. No check generated - system purposes only

 PR Biweekly Interface with Statler System generated
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